Celebrating and promoting the best in UK prisons, probation and youth justice
COMMENDEE 2011-12: Officer Rose is described as a “remarkable individual” whose professionalism and dedication has made a real difference to the management and care of offenders at HMP Manchester.
[Harry Rose gives his account of the work for which he was awarded a Commendation]
My Commendation was received for Initiating an Under 12 Month Sentenced Sentence Planning & Risk Assessment process. Having conducted a Needs Analysis, Evaluation & ‘Pilot Project’ for Managing Under 12 Month Sentenced Prisoner, Trial & Remand: I implemented a ‘transitional’ process which enabled this cohort to be Risk Assessed, Screened & Sentence Planned. This incorporated support provisions for these individuals during custody & upon release, directing them to appropriate interventions & services which encourage & empower social inclusion and integration.
Under 12 Month Sentenced Prisoners – Needs & Risk Assessment Process
As Senior Officer within the Offender Management Unit at HMP Manchester and having experience and knowledge of managing offenders across the service. I fully aware of the lack of support and resources provided for those offender’s serving under 12 month sentences; not withstanding the difficulties, challenges and exclusions faced by this ‘Revolving Door’ group.
During 2010 a ‘Pilot’ Basic Custody Screening Tool (BCS) and Layer ‘1’ OASys Assessment took place in Yorkshire & North Humberside, to evaluate proposed changes & processes for those serving Under 12 Months Sentences, this also included Trial & Remand Prisoners.
Having observed the difficulties, complexities and resource implications attributed to managing this cohort, I developed an amalgamation of a locally adapted (In-House) and proposed Layer ‘1’ OASys, which would provide an ‘interim’ arrangement to manage this specific group. It was imperative the HMP Manchester adaptation incorporate:
The Screening, Assessment and evaluation should also include the following aspects:
Discharge Carousel (Infrastructure)
Having reviewed the Pre-release / discharge arrangements, consulted the Discharge Group, liaised with essential personnel, conducted an evaluation and presented a proposed business case for a dedicated ‘Discharge Carousel’ (facilitated within the Offender Management Interview & Assessment Centre), the Head of Learning & Skills & Senior Management Team endorsement the benefit this initiative would provide all key stakeholders and offenders.
The ‘Discharge Carousel’ provided the opportunity for Key Stakeholders to interview, collate & obtain information and address necessary needs ‘6 Weeks prior to release:
Essential to this process, was to ensure that each Offender was clearly notified that he was required to attend the Offender Management Unit ‘Interview & Assessment Centre’.
“Notification Slips” were generated by OMU Case Administration who would identify (via C:Nomis) all offenders serving Under 12 Month Sentences whom had ‘6’ weeks left to serve (for that week).
Notifications were distributed to the residential areas specifying the time, date and agency/s requesting contact. (Notifications also integrated other Departments, i.e. OMU)
Additional email notifications are provided to Residential Movement Co-ordinators.
Designated interview sessions / days were provided for Own Protection / Vulnerable and Ordinary Prisoners.
The Under 12 Month Sentenced Co-ordinators role was able to be subsumed within the current Offender Management Unit resource with support from a Case Administrator.
The following methodology was implemented to collate, identify and support the process:
The ‘6’ Week Discharge Board facility, provides additional opportunity to:
Offender Sentence Planning File
Each offender Serving an Under 12 Month Sentence has a dedicated file / dossier. Generated by the Case Admin support, this Sentence Planning file ensures specific information is gathered, i.e. previous OASys Assessment, Pre-Convictions, Court or Probation Reports, any DELIUS Information / print-outs.
A Screening sheet records:
Offenders Serving Under 3 Months
For those Offenders serving Under 3 Month Sentences the corresponding process is applied, however, due to time-remaining-in-custody management for this group may only permit limited resources, ‘risk’ assessment and contact. Offenders within this range have an adapted / condensed Sentence Plan & Review procedure.
As the ‘6’ week discharge interview is not practical, a Basic Screening & Risk Assessment is applied and referrals expedited.
‘In House’ Assessment process:
Data & Information Sharing
The Under 12 Month Sentenced ‘Data base’ is updated daily and placed onto the P:Drive. This enables Residential Staff, Internal Departments, Agencies and other Voluntary Organisations within the establishment to access data and filter information as required.
Ending each calendar month those offenders released are filtered as discharged / released.
Any released prisoner files are placed in their Core Record (F2050).
In the event an incident occurs with an offender serving Under 12 Months, information, Risk assessments and any other current Offender Management information is available to Security, Incident Command, Chaplaincy, Safer Custody and other departments as necessary.
[The following article appeared in issue 4 of the Butler Trust’s magazine, Inspire]
Harry Rose’s reputation for improving working practices that affect both offenders and members of staff made him the perfect choice as main lead in HMP Manchester’s ‘Choose Change’ project – an exciting multi-agency partnership that provides hands-on support and guidance to prisoners who are serving less than a year in prison. The project supports them through the gate and for up to three months after release. Harry’s enthusiasm has driven the project and embraced its challenges, developing the many external contacts that make it work.
Recognised by his governor as a ‘remarkable individual’ with an ‘innovative and creative work ethic’, Harry’s work with prisoners – particularly those with short sentences – has been far reaching. He has set up systems and protocols to make sure they can access services more easily and has worked with Public Protection to ensure fair and objective case management. His development of discharge planning has done much to ensure offenders have their personal needs scoped before they are released.
Harry’s management style involves talking to offenders and colleagues constantly to find out what works well and how the establishment can take account of diverse needs. His innovative ideas have led to improvements such as better screening of individuals in custody, to make sure they have appropriate interventions and support. Through setting up a ‘six week discharge interview board’ he has contributed to reducing reoffending, linking with Jobcentre Plus and local employees to provide support on employment and benefits. By working with HMP Manchester’s Prison Link Group, he has also contributed to preventing offenders from becoming homeless while in custody.
His work with the Public Protection Unit (PPU) has helped it achieve monitoring systems that IOCCO inspectors called ‘outstanding’ and ‘best ever seen’. Beyond the methodical planning and meticulous detail that characterise the many projects he drives, Harry is much valued by colleagues for his cheerful demeanour and integrity, and in supporting his commendation his governor called him an inspiration.
For more information: contact HMP Manchester
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