_Noms: final testing - Butler Trust

Unique ID

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Date Today

MM slash DD slash YYYY

Putting someone forward for an Award

While anyone can recommend someone to be nominated, a formal nomination needs to be made by someone with the authority to do so on behalf of the workplace concerned.

If you'd like to put someone forward - or just find out more about how you can do so - we need to start by asking you a few questions so we can direct you accordingly.

[NOTE: nominees must (still) be working in the sector at the time of their nomination; and while we do occasionally give Awards to two or (very rarely) three people jointly, we can not accept nominations for larger groups.]

About who you want to put forward

In which part of the UK do they work?*

[i.e. the person (or people) you'd like to put forward]

England & Wales

Scotland

Northern Ireland

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------------------------------------------ SECTORS ------------------------------------------

What part of the sector do they work in?*

[Please select the most relevant area - for prisoner escorts select "Prisons", for detainee escorts select "Immigration Detention". We are sorry, but the Awards do NOT cover police settings or secure hospitals.]

Prisons

Probation / Community Justice

Youth Justice

Immigration Detention

About you and your role

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------------------------------ ENGLAND & WALES [SECTOR: PRISONS] ------------------------------

Do you work in prisons too?*

Yes

Which part of the prison system do YOU work in?*

An Establishment (Prison, YOI, STC or MCTC)

Any other setting

While anyone can put someone forward for an Award, a formal nomination needs to be made by the Governing Governor/Director of an establishment, or someone at equivalent level (or above) in one of the following: a) HMPPS/MoJ; b) a Private Prison provider; or c) a Prisoner Escort and Custody Service provider.

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------------------------------ ENGLAND & WALES [SECTOR: PROBATION/CJ] ------------------------------

Do you work in Probation/Community Justice too?*

Yes

While anyone can put someone forward, a formal nomination needs to be made by one of the following - or someone to whom they report:

a manager - at PDU Head level/equivalent or above - in HMPPS or the MoJ;
an Approved Premises Manager; or
a Head of Service/equivalent in a Commissioned Rehabilitative Service (commissioned by HMPPS/MoJ).

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------------------------------ ENGLAND & WALES [SECTOR: YOUTH JUSTICE] ------------------------------

Do you work in Youth Justice too?*

Yes

Which part of Youth Justice do YOU work in?*

A Secure Training Centre (STC) or YOI

A Secure School or Secure Children's Home

Any other setting

While anyone can put someone forward, a formal nomination needs to be made by one of the following - or someone to whom they report:

a YOT Manager in a local council;
the Governor/Director of a YOI or STC;
the Manager of a Secure Children’s Home or Secure School; or
a senior manager in the YJB, YCS, or MoJ.

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------------------------------ NORTHERN IRELAND [SECTOR: PRISONS] ------------------------------

Do you work in prisons too?*

Yes

Which part of the prison system do YOU work in?*

An Establishment (Prison, YOC)

Any other setting

While anyone can put someone forward, a formal nomination needs to be made by the Governing Governor of an establishment, or someone at a similar level (or above) in NIPS HQ or the DoJ.

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------------------------------ NORTHERN IRELAND [SECTOR: PROBATION/CJ] ------------------------------

Do you work in Probation/Community Justice too?*

Yes

While anyone can put someone forward, a formal nomination needs to be made by an Area Manager or above in PBNI, or someone at a similar level (or above) in the DoJ.

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------------------------------ NORTHERN IRELAND [SECTOR: YOUTH JUSTICE] ------------------------------

Do you work in Youth Justice too?*

Yes

Which part of Youth Justice do YOU work in?*

Hydebank Wood or Woodlands

Any other setting

While anyone can put someone forward, a formal nomination needs to be made by the Governor of Hydebank Wood or Woodlands JJC, or someone at a similar level (or above) in the YJA, NIPS, or the DoJ.

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------------------------------ SCOTLAND [SECTOR: PRISONS] ------------------------------

Do you work in prisons too?*

Yes

Which part of the prison system do YOU work in?*

An Establishment (Prison, YOI etc)

Any other setting

While anyone can put someone forward for an Award, a formal nomination needs to be made by the Governing Governor/Director of an establishment, or someone at equivalent level (or above) in one of the following: a) SPS HQ (inc PSC); b) a Private Prison provider; c) a Prisoner Escort and Court Custody Service provider; or d) the Justice Directorate.

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------------------------------ SCOTLAND [SECTOR: PROBATION/CJ] ------------------------------

Do you work in Probation/Community Justice too?*

Yes

While anyone can put someone forward, a formal nomination needs to be made by the Community Justice lead (or someone more senior) in a local council, or by a senior manager in either Community Justice Scotland or the Justice Directorate.

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------------------------------ SCOTLAND [SECTOR: YOUTH JUSTICE] ------------------------------

Do you work in Youth Justice too?*

Yes

Which part of Youth Justice do YOU work in?*

A YOI

A Secure Accommodation facility

Any other setting

While anyone can put someone forward, a formal nomination needs to be made by one of the following - or someone to whom they report:

the Governor-in-Charge of a YOI;
a Secure Accommodation Director;
a local council’s Youth Justice lead; or
a senior manager in CYCJ or the Justice Directorate.

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------------------------------ ALL COUNTRIES [SECTOR: IMMIGRATION] ------------------------------

Do you work in Do you work in Immigration Detention too? too?*

Yes

Which part of the system do YOU work in?*

[select the most relevant]

An IRC / Residential STHF

Any other setting

While anyone can put someone forward, a formal nomination needs to be made by the Governing Governor/Director of an immigration detention facility, or someone of equivalent seniority (or above) in the Home Office or a Detainee Escort provider.

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Nominator position - establishment

Which of the following best describes you:

I’m the Governing Governor/Director of the establishment

I’m the local Butler Trust Champion, an SMT member, or been asked to draft a nomination by the Governor/Director (or above)

Someone else

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Nominator position - non-establishment

Which of the following best describes you:

[please read the text above carefully before answering]

I am one of the above

I’ve been asked to draft a nomination by one of the above

Someone else

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------------------------------ END POINTS IF NOT ELIGIBLE TO NOMINATE ------------------------------

Please tell the establishment’s Local Butler Trust Champion (or the Governor/Director if you don’t know who that is) who you’d like to put forward and why, so they can draw up a formal nomination. (Don’t forget the end of June closing date!).

Please forward a recommendation – explaining who you’d like to see nominated and why – to one of the above, so they can then submit a formal nomination to us. (Don’t forget the end of June closing date!).

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------------------------------ PROCEED POINTS IF ELIGIBLE TO NOMINATE----------------------------------

You are welcome to nominate someone yourself, or ask someone else to draft a nomination on your behalf. [Please note though that you can’t nominate someone who is senior to you.]

If you'd like to make a nomination yourself, or find out more about what it entails, click 'Next'.

If you’d like someone to draft a nomination on your behalf, they should tick the 2nd box in answer to 'which of the following best describes you', and forward the nomination to you for sign off when they're done.

You are welcome to nominate someone yourself, or ask someone else to draft a nomination on your behalf. [Please note though that you can’t nominate someone who is senior to you.]

If you'd like to make a nomination yourself, or find out more about what it entails, click 'Next'.

If you’d like someone to draft a nomination on your behalf, they should tick the 2nd box in answer to 'which of the following best describes you'.

While you can draft a nomination, the Governor/Director (or their Dep) will then need to sign it off – and we’ll forward it to them when you’re done.

If you’d like to start drawing up a nomination, or just want to know more about what’s entailed, please click the 'Next' button below.

While you can draft a nomination, it will need to be signed off by someone else – and we’ll forward it to them when you’re done.

If you’d like to start drawing up a nomination, or just want to know more about what’s entailed, please click the 'Next' button below.

While the official closing date for the Awards is 30 June, we can let you have a little more time if you're struggling to finish a nomination in time. However, you must have started completing 'The Nomination' section of this form by 1 July at the latest. And all nominations must be completed in full, and signed off, by 6 July.

Before you begin

A nomination has two core elements:

Reasons for the nomination (max 500 words) - what’s special about the nominee and their work
Support for the nomination (max 500 words) - testimonials from colleagues, people in prison/on probation etc

You can find some example nominations on the recent winners page of our site (opens in a new tab).

While you can save a part-completed nomination and come back to it later, you might want to start collecting some testimonials together, and thinking about what to put under “Reasons for the nomination”, before you go any further.

Please click the "Next" button to start drawing up a nomination.

Number of nominees

The Awards are primarily for individuals. We do occasionally give Awards to two or (very rarely) three people jointly, where each nominee is judged outstanding in their own right - but we are afraid that we can not accept nominations for larger groups.

How many people is this nomination for?*

We are sorry, but we can not accept joint nominations for more than three people.

Please note: while we do occasionally grant Awards jointly, we can only do so where each person is judged to be worthy of an Award in their own right – and you will need to make a case for each of them in your nomination.

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---------------------------------------------------- NOMINEE WORKPLACE 'SETTINGS' ----------------------------------------------------

Nominee Workplace

Please let us know where they carry out the work for which they are being nominated – even if they’re employed by someone else [please select the most relevant]

Which part of the prison system do they work in?*

An Establishment (Prison, YOI, STC or MCTC)

Prisoner Escorts & Custody Services (PECS)

HMPPS/MoJ HQ (inc. prison groups)

A Private Sector Prison Provider HQ

Which part of Probation/Community Justice do they work in?*

An Approved Premises (AP)

HMPPS HQ/MoJ

HMPPS Probation - exc. APs/HQs

Commissioned Rehabilitative Services

Any other setting

Which part of Youth Justice do they work in?*

A Youth Justice Service in the community

A Secure Training Centre (STC) or YOI

A Secure School or Secure Children's Home

The Youth Custody Service HQ

Youth Justice Board or MoJ

Which part of the prison system do they work in?*

An Establishment (prison, YOC etc)

Prisoner Escorts & Court Custody Services (PECCS)

NIPS HQ (inc PSC)

DoJ(NI)

Which part of Probation/Community Justice do they work in?*

PBNI

DoJ(NI)

Any other probation setting

Where do they work (please specify)?*

Hydebank Wood

Woodlands JJC

YJA(NI)

DoJ(NI)

Any other Youth Justice setting

Which part of the prison system do they work in?*

An Establishment (prison, YOI etc)

Prisoner Escort & Court Custody Services

SPS HQ (inc PSC)

A Private Sector Prison Provider HQ

Justice Directorate

Which part of Probation/Community Justice do they work in?*

Community Justice Scotland (CJS)

Justice Directorate

Any other Community Justice setting

Which part of Youth Justice do they work in?*

A Secure Accommodation setting

Children & Young People's Centre for Justice (CYCJ)

Justice Directorate

A YOI

Any other Youth Justice setting

Which part of immigration detention do they work in?*

An IRC / Residential STHF

Detainee Escorts

An HQ setting

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---------------------------------------------------- NOMINEE WORKPLACE 'ESTABLISHMENT' ----------------------------------------------------

Which establishment do they work in?*

[Search or scroll to select. If you can't find what you're looking for, please select "other" (at the bottom of the list).]

Which escorts provider do they work for?*

In which part of HMPPS HQ/MoJ do they work?*

[#3] England & Wales > Prisons > HMPPS HQ (inc PSC & PGDs)

Please specify which group*

[#3a] England & Wales > Prisons > HMPPS HQ (inc PSC & PGDs) > A Prison Group

Which company HQ do they work in?*

[#4 England & Wales > Prisons > Other HQs (not HMPPS)] [#8 Scotland > Prisons > Other HQs (not SPS)]

Which establishment do they work in?*

[Search or scroll to select. If you can't find what you're looking for, please select "other" (at the bottom of the list).]

In which part of HQ do they work?*

[#7] Scotland > Prisons > SPS HQ (inc PSC)

Which establishment do they work in?*

[#9] Northern Ireland > Prisons > A Prison

In which part of HQ do they work?*

[#11] Northern Ireland > Prisons > NIPS HQ (inc PSC)

Which establishment do they work in?*

[Search or scroll to select. If you can't find what you're looking for, please select "other" (at the bottom of the list).]

Which organisation do they work for?*

[#14] Any Country > Immigration > An HQ setting

Which Approved Premises do they work in?*

[Search or scroll to select. If you can't find what you're looking for, please select "other" (at the bottom of the list).]

Which organisation do they work for?*

[#16] England & Wales > Probation/Community Justice > Commissioned Rehab. Service (CRS)

In which region do they work?*

[Search or scroll to select. If you can't find what you're looking for, please select "other" (at the bottom of the list).]

If they're based within a particular PDU, please specify which

[#17a] England & Wales > Probation/Community Justice > Other Probation > Which part of region

In which local authority area do they work?*

[Search or scroll to select. If you can't find what you're looking for, please select "other" (at the bottom of the list).]

In which facility do they work?*

[Search or scroll to select. If you can't find what you're looking for, please select "other" (at the bottom of the list).]

Where do they work (ie in which local authority area)?*

[Search or scroll to select. If you can't find what you're looking for, please select "other" (at the bottom of the list).]

In which facility do they work?*

[#24] Scotland > Youth Justice > A secure setting

Where do they work (ie which local authority area)?*

[Search or scroll to select. If you can't find what you're looking for, please select "other" (at the bottom of the list).]

Please specify*

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Nominee name

What is the nominee's name?

Nominee names

What are the nominees' names?

Nominee 1:

First name*

Surname*

Nominee 2:

First name*

Surname*

Nominee 3:

First name*

Surname*

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-------------------------------------------- NOMINEE ELIGIBILITY QUESTIONS --------------------------------------------

Eligibility

Nominees must still be working in the sector; and while "lived experience" is not a bar to nomination, we are unable to accept nominations for someone currently awaiting trial, serving a sentence, or on licence.

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Eligibilty Question 1

Has the nominee retired or left the sector?*

Yes

Have either of the nominees retired or left the sector?*

Yes

Have any of the nominees retired or left the sector?*

Yes

We are afraid we can only accept nominations for people currently working in the sector. Please contact us if you’d like to discuss this further.

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Eligibilty Question 2

Is the nominee awaiting trial, serving a sentence, or on licence?*

Yes

Are either of the nominees awaiting trial, serving a sentence, or on licence?*

Yes

Are any of the nominees awaiting trial, serving a sentence, or on licence?*

Yes

We are afraid we can not accept nominations for anyone awaiting trial, serving a sentence, or on licence. Please contact us if you’d like to discuss this further.

Sharing the nomination

Regardless of the eventual outcome, being nominated is an achievement in its own right and something of which nominees can be justly proud. As such, we like to share their nominations with them. And under GDPR rules, we are unable to proceed with a nomination otherwise.

Are you happy for us to share this nomination with the nominee?*

Yes

We are afraid we can only accept a nomination if we are able to share it with those concerned. Please contact us if you’d like to discuss this further.

Are you happy for us to share this nomination with the nominees?*

Yes

We are afraid we can only accept a nomination if we are able to share it with those concerned. Please contact us if you’d like to discuss this further.

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NOMINEE DETAILS

If you can't answer any of the following questions right now, you can skip them for now and come back to them once you've finished drafting the nomination content.

Nominee:

What is 's job title?

Approximately how long, IN TOTAL, has worked in the sector?

[please take into account any previous work in prison settings, IRCs, probation/community justice, youth justice, or prisoner/detainee escorts]

If has worked elsewhere in the sector previously, please make sure that's included in your answer

Approximately how long a period, in total, does ’s nomination cover?

[whether the nomination relates exclusively to a specific role or piece of work, reflects their work more widely, or covers a combination of the two]

If you think actually merits recognition over a longer period, please reflect that in your answer, and also in the nomination text (on the next page)

Please let us have an email for , so we can share their nomination with them

Nominee:

What is 's job title?

Approximately how long, IN TOTAL, has worked in the sector?

[please take into account any previous work in prison settings, IRCs, probation/community justice, youth justice, or prisoner/detainee escorts]

If has worked elsewhere in the sector previously, please make sure that's included in your answer

Approximately how long a period, in total, does ’s nomination cover?

[whether the nomination relates exclusively to a specific role or piece of work, reflects their work more widely, or covers a combination of the two]

If you think actually merits recognition over a longer period, please reflect that in your answer, and also in the nomination text (on the next page)

Please let us have an email for , so we can share their nomination with them

Nominee:

What is 's job title?

Approximately how long, IN TOTAL, has worked in the sector?

[please take into account any previous work in prison settings, IRCs, probation/community justice, youth justice, or prisoner/detainee escorts]

If has worked elsewhere in the sector previously, please make sure that's included in your answer

Approximately how long a period, in total, does ’s nomination cover?

[whether the nomination relates exclusively to a specific role or piece of work, reflects their work more widely, or covers a combination of the two]

If you think actually merits recognition over a longer period, please reflect that in your answer, and also in the nomination text (on the next page)

Please let us have an email for , so we can share their nomination with them

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NOMINATION CONTENT

Please note:

You can save the nomination at any time (using the 'save' button at the bottom of the page) and we’ll send you a link so you can come back to it later.
Please avoid any jargon and acronyms that a lay member of our Awarding Panel might not understand - and please don’t refer to people in prison or on probation as PiPs or PoPs!
We publish winning nominations, so please make sure you anonymise any prisoners/service users etc.

While you can edit the contents here if you wish, you'll have the chance to rate the nomination, and add your own comments to it, when you sign it off. [When you're ready, click "Next" to scroll through to the sign off section.]

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------------------- Clear Conditional Logic

Introduction to the nomination

Please give an overview of what the nomination is for, including what work/role they are being nominated for, how long they’ve been doing it, and (very briefly) why they are being nominated (50 words max)

Initial recommendation

Does this nomination follow an initial recommendation from someone else?

Yes

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------------------- INITIAL RECOMMENDER DETAILS -------------------

Please include details of the initial recommendation, including who made it (name and position) in the 'Reasons for the nomination' section below. [If it was a prisoner/service user etc, please make that clear and use their initials rather than their full name.]

And please let us have an email for them, if you have one, so we can thank them for their recommendation.

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Clear Conditional Logic

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Reasons for nomination sub-label - Joint Nominees

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Reasons for the nomination

Please outline the reasons for the nomination (in no more than 500 words)

Use this section to tell us what it is about them and their work that makes them worthy of recognition. Please include details from the initial recommendation, and who made it (including their position/job title).

Use this section to tell us what it is about them and their work that makes them worthy of recognition.

Click here for more guidance on what to include here (including a link to our AI tool)

This is the key section of a nomination and is for you to let our Awarding Panel know what it is about a nominee that sets them apart and makes them worthy of wider recognition.

Please include any of the following you think relevant (and please note this is for guidance only, it’s not an exhaustive list, and you don’t have to cover everything in it either):

what’s special about their work / how they carry out their role [eg the quality of their work, skills they bring to it etc]
what personal qualities they have that make them stand out [eg their compassion, integrity, resilience etc]
what impact they have had [in relation to colleagues, offenders, and/or the workplace as a whole]
any particular challenges at work they’ve had to overcome
any examples which help illustrate the nomination and what makes them special

You are welcome to include one or two (short) quotes from other people here (with their agreement), but wider testimonials in support of the nomination should go in the “support for the nomination” section below.

If you're struggling with how to construct this section of the nomination, our AI tool might help - but please note it is for guidance only: Open the AI tool (opens in a new tab)

Finally, please note that while there is a 500 word limit, that does NOT mean you need to write 500 words!

Please outline the reasons for the nomination (in no more than 500 words)

Support for the nomination

Testimonials from other people with whom they work (colleagues/managers, as well as prisoners/service users etc) can really help to bring a nomination to life. Do you want to add any here? (500 words max)

Yes

Comments in support of the nomination (500 words max)

Please ONLY use this section to include comments from other people in support of the nomination.
Let them know their comments will be shared with the nominee.
Make sure that prisoners/service users etc are fully anonymised.

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---------------------------------- BEFORE YOU CONTINUE ----------------------------------

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---------- NOMINEE 1 DETAILS INCOMPLETE ----------

Before you can continue to the final sign off, please go back to the previous section and fill in the fields you skipped earlier (you can save the form and come back later if you still don't have all the information to hand).

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---------- NOMINEE 1 or 2 DETAILS INCOMPLETE ----------

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---------- NOMINEE 1, 2 or 3 DETAILS INCOMPLETE ----------

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---------------------------------- FINAL CHECKS ----------------------------------

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---------- NOMINEE 1 DETAILS COMPLETE ----------

Final Checks

Don't forget to add an introduction.

Remember to complete 'reasons for the nomination'.

Now please read through what you’ve written here to make sure you’re happy with it (including that it doesn’t contain any jargon our Awarding Panel might not understand, and that any prisoners’/service-users’ etc have been anonymised) – then click the box to confirm*

Before proceeding to the sign off stage, please do a final read through of what you’ve written here and confirm that you’re happy with it, and that any prisoners/service users etc have been anonymised.

I confirm

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---------- NOMINEE 1 & 2 DETAILS COMPLETE ----------

Final Checks

Don't forget to add an introduction.

Remember to complete 'reasons for the nomination'.

Before proceeding to the sign off stage, please do a final read through of what you’ve written here and confirm that you’re happy with it, that you’ve completed all the relevant sections, and that any prisoners/service users etc have been anonymised.

I confirm

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---------- NOMINEE 1, 2 & 3 DETAILS COMPLETE ----------

Final Checks

Don't forget to add an introduction.

Remember to complete 'reasons for the nomination'.

I confirm

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----------------------------- NOMINATOR -----------------------------

Your details

This page is for YOUR details, so we know who's making the nomination.

Nominator Details

This page is about the person who drafted this nomination. Please do not edit (unless they filled it in incorrectly). We'll ask for your own details when you've completed the sign off.

Your name*

Your first name Your surname

Your workplace*

Your job title*

Your email*

Your email confirm email

Are you the local Butler Trust champion for your establishment?*

Yes

Please make sure your Local Champion knows you're drafting this nomination to avoid any potential duplication.

Click "Previous" to go to the nomination content.
Click "Next" to proceed to sign off.

SIGN OFF

Thank you for drawing up the nomination.

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Sign-off word 'Nominee'

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Sign-off word 'Nominees'

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-------- (SELECTED WORKPLACE) It now needs to be signed off by... {#1, #5, #9, #12, #15, #16, #18, #19, #20, #23, #24, #25, #42} --------

It now needs to be signed off by the Governing Governor/Director of (or their Dep if they’re away), or by someone more senior (e.g. their Area Manager/Group Director).

It now needs to be signed off by the Manager of (or their deputy if they’re away), or by a manager - at PDU Head level/equivalent or above - in HMPPS/MoJ.

It now needs to be signed off by someone senior to the in - at Head of Service level or above, or by a manager in HMPPS/MoJ - at PDU Head level/equivalent or above.

It now needs to be signed off by the Manager of YOT (or their deputy if they’re away), or by someone - at a similar level or above - in the council, YJB, or MoJ.

It now needs to be signed off by the Manager/Director of , or by someone – at a similar level or above - in the YJB or MoJ.

It now needs to be signed off by the Community Justice lead for council, or by someone - at a similar level or above - in Social Services, Community Justice Scotland, or the Justice Directorate.

It now needs to be signed off by the Manager/Director of , or by someone - at a similar level or above - in Social Services, the CYCJ, or the Justice Directorate.

It now needs to be signed off by the Youth Justice lead for council, or by someone - at a similar level or above - in Social Services, the CYCJ, or the Justice Directorate.

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-------- (OTHER WORKPLACE) It now needs to be signed off by.. -------- . {#1, #5, #9, #12, #15, #16, #18, #19, #20, #23, #24, #25, #42}